1. Scope of Implementation of the Code of Ethics
A company’s values represent its promise to the market, to the shareholders and to the people.
1) In the performance of their duties, all Company Stakeholders, as defined above, must behave toward colleagues and outsiders in accordance with the principles of fairness, good faith, transparency, trustworthiness and loyalty.
2) No Company Stakeholder shall offer money, goods, services or benefits of any other kind, either on behalf of the Company or personally, to employees of or persons contracted by individuals, companies or institutions for the purpose of inducing, rewarding, preventing or otherwise inducing them to perform anyaction that would be beneficial to the Company.
3) No Company Stakeholder may solicit or accept money, goods, services or benefits of any other kind from suppliers or customers in connection with his or her job, personally or for any reason related to the Company’s operations.
4) The provisions of Paragraphs 2. and 3. above apply to all transactions with individuals, companies and private and public entities in Italy and abroad.
6) No Company Stakeholder is authorized to provide financial support or contributions to political parties or organizations or to candidates for political office on behalf of the Company.
false corporate communications (Article 2621 of the Italian Civil Code)
false corporate communications to the detriment of stockholders and creditors (Article 2622, Sections 1 and 3, of the Italian Civil Code)
fraudulent financial statements (Article 2623, Sections 1 and 2, of the Italian Civil Code)
false Reports and communications by auditing companies (Article 2624, sections 1 and 2 of the Italian Civil Code)
preventing controls (Article 2625, Section 2, of the Italian Civil Code)
fictitious capital formation (Article 2632 of the Italian Civil Code)
unlawful refunding of capital contributions (Article 2626 of the Italian Civil Code)
unlawful appropriation of earnings and reserves (Article 2627 of the Italian Civil Code)
unlawful transactions on shares or quotas of the company (Article 2628 of the Italian Civil code)
actions prejudicial to creditors (Article 2629 of the Italian Civil Code)
improper distribution of corporate assets by liquidators (Article 2633 of the Italian Civil Code)
undue influence over the Stockholder’s Meeting (Article 2636 of the Italian Civil Code)
stock manipulation (Article 2637 of the Italian Civil Code)
preventing the public regulatory authorities from performing their functions (Article 2638, Sections 1 and 2, of the Italian Civil Code).
Company Stakeholders may not engage in, cooperate in or cause others to engage in conduct that, while not capable by itself of causing one of the criminal violations listed above, has the potential of doing so orcould be conducive to the occurrence of such criminal violations.
12) As far as workplace health and safety are concerned, Nexion S.p.A. complies with the following principles and criteria:
a) avoid risks, as far as possible;
b) assessing risks which cannot be avoided;
c) fighting risks at source;
d) adapting the work to the person, particularly as far as concerns the conception of workplaces and the choice of working equipment and working and production methods, particularly in order to limit monotonous and repetitive work and reduce the effects of this work on health;
e) taking into account the degree of technical development;
f) replacing anything which is dangerous with something which is not dangerous or less dangerous;
g) planning prevention, aiming at a consistent organisation which integrates into this technique, organisation of the work, working conditions, social relations and the influence of factors of the working environment;
h) giving priority to collective protective measures over individual protective measures;
i) Giving employees appropriate instructions.
13) In the course of their work, all Company Stakeholders must avoid all conflicts of interest situations and any activity in pursuit of an interest different from that of the Company or through which a CompanyStakeholder may obtain a personal advantage or generate business opportunities for the benefit of outsiders.
Any Company Stakeholder who believes that he or she is in a situation in which his or her personal interest (directly or for the benefit of outsiders) is in conflict with the interest of the Company mustinform as quickly as it is practically possible the senior managers of the company where he or she works or contact the Oversight Entity, it being understood that such situations are governed by the specific provisions of this Code.
14) Corporate Stakeholders and other persons or entities that have an objective ability to influence the choices made by the Company must avoid at all costs using, even implicitly, their position to influencedecisions for their benefit or the benefit of relatives, friends and acquaintances, doing so for personal reasons, whatever these reasons may be.
15) Any issues that are not expressly covered by the preceding articles shall be governed by the provisions of the applicable statutes.
This Code of Ethics is addressed to all Company Stakeholders without exception and to all those who, directly or indirectly or on a permanent or temporary basis, enter into relationships or transactions withCompanies of the Group and work toward the Company’s objectives.
Each Company Stakeholder is required to comply with this Code of Ethics, since such compliance is an issue of fundamental importance to the pursuit of an ethically responsible manufacturing model.
Nexion Company Stakeholders are expected to be familiar with the provisions of this Code, to refrain from conduct that is contrary to its provisions, to contact the Oversight Entity for clarifications and to report violations, cooperate with the departments responsible for investigating violations and avoid any behaviour that could prevent their counterparts from becoming cognizant of the existence of this Code of Ethics.
In all business transactions, the counterpart must be informed of this Code’s rules of conduct, which they are expected to abide by.
Violation of the rules of conduct set forth in this Code of Ethics, in addition to triggering the implementation of the system of disciplinary actions provided for in the Organization, Management and Control Model, could jeopardize the bond of trust that exists between Nexion S.p.A. and the Company Stakeholder responsible for the violation andproduce legal consequences with respect to his or her relationship with the Company. Compliance with the rules of conduct of this Code of Ethics is an essential part of the contractual obligation of every employee pursuant to Article 2104 of the Italian Civil Code.
Nexion S.p.A. and its Company Stakeholders are committed to cooperating with the judicial authorities in fostering the development of a corporate culture that is characterized by an awareness of the existing system of oversight and developing a mentality that is oriented toward the exercise of control.
Nexion S.p.A. is also committed to expand and update this Code of Ethics in order to make it consistent with changes in civil society and in the statutes that have relevance for the Code.
In particular, management is required to comply with this Code of Ethics when it proposes or carries out projects, activities or investments on behalf of the Company, and the actions of the members of the Board of Directors in defining the Company’s objectives must also be inspired by this Code.
As a matter of facts, those who occupy positions of responsibility within Nexion S.p.A. (so-called top management) are expected to provide an example for the employees, to encourage them to abide by the Code of Ethics and to foster compliance with its rules of conduct.
Furthermore, they are required to communicate to the Oversight Entity all useful information about control failures, suspect behaviour etc., and change their Department’s control systems in accordance with the instructions provided by the Oversight Entity.
Nexion S.p.A. is committed to comply with or cause others to comply with the provisions of the Code. For that purpose it has established an Oversight Entity to which it has delegated the task of overseeing andmonitoring the implementation of the Code of Ethics. This Entity is specifically responsible for:
Monitoring on an ongoing basis the implementation of the Code of Ethics by the affected parties, including through the collection of violation reports and suggestions;
Reporting any material violations of the Code;
Expressing binding opinions regarding the need to revise the Code of Ethics and significant Company policies and procedures in order to make them consistent with the Code.
Nexion S.p.A. applies the principles set forth in this code to its relationships with its “stakeholders", intended as those parties that become in contact with the Company and have an interest in its operations and should therefore be respected and valued.
This section covers shareholders, employees, customers, community and market.
In its relations with its shareholders, Nexion S.p.A. is committed to ensure equal conditions to all its shareholders, avoiding using favouritism.
In conducting its entrepreneurial activities, Nexion S.p.A. acknowledges that its collaborators and employees have an essential role in the Company, it promotes the establishment of relationships based upon trust, loyalty and equal opportunities and gives value to every person’s professionalism.
Nexion S.p.A.recognises and respects the rights of its employees, with special consideration for their health and safety on the job.
In its relationships with its customers, Nexion S.p.A. offers products of high quality that meet the needs of the market and satisfy its customers’ requirements in a qualified and competent manner.
Nexion S.p.A. promotes practices of sustainable development and environmental protection. For this reason, Nexion S.p.A. promotes the adoption of environmentally-friendly production systems, even if this is not strictly required by the relevant regulations; this is done so as to limit the impact of production on the environment and as long as such a goal is financially and operationally sustainable.
Fair and transparent information is a requirement that must be observed; matter of fact, Nexion S.p.A. is aware of the importance of such an activity, especially in relation to its stakeholders, to third parties and to the market.
Nexion S.p.A. is committed to providing the most transparent communication as possible, both in its advertisements and manuals and in other means of communication (including product labels, brochures and user manuals), avoiding communications lacking transparency, ethics and correctness.
In conducting its business, Nexion S.p.A. adopts behaviours based upon corporate social responsibility, so to promote sustainable development that is respectful of the rights of all its stakeholders and of the environment. Such goals are considered when Company’s initiatives are conducted and all the sustainability parameters that aim at achieving the goal are adopted.
In line with this, the Company encourages similar behaviours with regard to all parties it has had relational and economic ties with.
In conducting business relations, Nexion S.p.A. collaborators and employees must follow the values set forth in this Code of Conduct.
In a situation where a conflict of interest exists, the employees shall base their decisions on what is in the best interest of the Company.
For that reason, the employees and the other parties of this Code must avoid any situation that could create a conflict between the Company’s interests and their personal interests, such as company relations with suppliers, customers, competitors, etc., and any situation where the existence of a personal interest may affect company decisions.
The existence of any potential conflict of interest must be promptly notified to one’s manager. To avoid such situations, each employee must notify the personnel management of the existence of work with other parties or the presence of interests having an economic-financial nature, even if only in the abstract, which could have an influence on his or her conduct within the work conducted for the Company with regard to certain third parties.
Nexion S.p.A. undertakes to act in the internal as well as eternal communications and relations with clarity, fairness and transparency. Its contents may be divulged by the Head of external communications, or by a specifically designated body, through press releases, speeches or any other authorised means.
With regard to the appropriate regulatory authorities, or to the market, the information must only be presented by the specifically designated employees; the information must be clear and presented in a timely manner.
Confidential information can be disclosed to third parties only with prior authorisation by the Company competent body.
Realizing advertising campaigns and giving information about company's products, Nexion S.p.A. must be sure that given data are correct and in accordance with regulations in force. It is absolutely forbidden by the Company to publish false information.
The e-mail address firstname.lastname@example.org is set up by Nexion S.p.A. for any report of violations of the Code of Ethics, to be sent to the body in charge of the oversight of the Code itself, which:
The Departments responsible for handling violations, taking into account the applicable statutes and the Company’s system of disciplinary actions, will then define the applicable penalties, implement them and report to the Entity with oversight authority.
The Oversight Entity is responsible for reporting violations by Company Stakeholders to the Company Departments responsible for penalty enforcement and suggesting appropriate disciplinary actions.
Nexion S.p.A. is committed to foster and ensure an appropriate understanding of the Code of Ethics and to disseminate knowledge of the Code among all interested parties, using the most effective methods, which include the Company website and targeted and effective communication initiatives. Nexion S.p.A. will provide an effective training program and will strive on an ongoing basis to enhance awareness of the values contained in the Code of Ethics.
The provisions set forth in this Code of Conduct are part of the duties that employees are expected to comply with under their employment contract.
Violation of the rules of conduct set forth in this Code of Ethics, in addition to triggering the implementation of the system of disciplinary actions provided for in the Organization, Management and Control Model, could jeopardize the work contract obligations and produce legal consequences.
The rules of this Code also bind third parties to the Company (i.e. suppliers, representatives, etc.).
The violation of the Code committed by such parties may be considered as a breach of contract and, as a consequence, be a just cause for the termination of the contracts in force with Nexion S.p.A..